Unlock Success – A Proven Case Studies to Business Growth
At European Travel, we’re transforming the way companies manage business travel—across industries, borders, and teams. From smarter booking ways to cost-saving analytics and real-time support, learn how we help businesses take control of their travel budget like never before.
Case Study : Transforming Challenges into Financial Success Stories.
Finance Firms
A leading global finance company that has more than 12,000 people and works in 18 countries wanted to improve the management of its routine corporate and staff travel. Since travel plays an important role in the event of client meetings, investor roadshows, and regulatory events, the company needed a swift, cost-effective, and compliant travel management plan.
The finance firm was experiencing the following travel-related issues:
- Divided booking systems among regional offices result in dissimilar travel policies.
- Increasing travel expenses because of the absence of negotiated fares and central control.
- Lack of visibility into the real-time expenses affects the forecasting of the budget.
- Regulatory and audit issues, particularly across national borders.
European Travel worked closely with the procurement and compliance teams of the client to create a bespoke corporate travel programme. Major initiatives were:
- Centralized Booking Platform: Established a central place-making system that included pre-defined policy conditions across all the regional offices
- Advanced Reporting & Compliance Platform: Fully integrated finance-specific tracking and reporting tools to ensure audit readiness and cost transparency
- Exclusive Travel Rates: Discount corporate rates with the major hotel chains and airlines negotiated due to the high travel levels
- Reduction in travel costs of 18%, within the first year, by negotiating with suppliers as well as streamlined booking processes
- Improved compliance by 30% through the enforcement of policies through the booking system and finance-specific reporting functions
- Enhanced financial planning, where travel spend can be directly plugged into its financial planning system
Powering Progress: Real Petroleum Case Studies
Petroleum Companies
The client is a major petroleum exploration and distribution company based in Africa that operates in six countries in West and Central Africa. Employing more than 8,500 workers, including field service technicians, pipeline engineers, and exploration geologists, and commercial executives, the company faces challenges of cross-border travel on a regular basis to take care of activities involved with exploration missions, depot observations, government engagements, and compliance checks.
- Infrastructure-Related Travel Delays: Infrastructure delays related to poor connectivity between operation hubs, which resulted in frequent flight cancellations and unreliable transit, and decided delay.
- Cross-Border Travel Complexities: The complexities in the cross border travels included dealing with visa applications, customs and varying regulations across different countries in Africa which caused inefficiency and compliance risks.
- Inconsistent Field Staff Logistics: Engineers and technicians used to visit distant depots or exploration sites without an effective transport plan, an accommodation plan.
- Language & Communication Gaps: Multilingual teams also experienced coordination issues when tasked to deploy to different regions, and this impacted travel accuracy and timeliness of compliance.
- Regional Travel Hubs & Contingency Routing: We established travel hubs in key locations where pre-approved alternative routing became available in case of flight disruption or crossing point disruption.
- Visa & Compliance Concierge Desk: Implemented a dedicated team that would handle the visa process on multi-country applications, documents and local regulatory approvals.
- Field-Ready Travel Kits: Offered a travel kit, with pre-booked transportation and pre-vetted lodging facilities of safe, reputable accommodations near remote locations.
- Multilingual Coordination Desk: Established a multilingual travel support team (English, French and Portuguese) to live update and staff support.
- Minimized Travel Delays by 40% through effective routing and immediate back-up plans.
- Reduce the Cross-Border Delays by 60%, with centralized visa and compliance processing in all countries of operation.
- Improved field team performance by 35% including easier access to distant locations and safe living facilities.
- Accurate Communication, 24/7-multilingual support helps minimize the inaccuracy of communications, booking and staff deployment.
Savor the Success: Food & Beverages Case Studies That Inspire
Food & Beverage Sectors:
A large and well-established regional food and beverage company with more than 6,000 employees and multiple production and distribution centres across Asia and Europe was facing inconsistent travel practices. International travel was required to perform supply chain audits, distributor consultations, global trade shows, and vendor visits.
- Travel reservations by various departments without any coordination
- Last-minute travel requests causing cost spikes
- Inability to track travel expenses by department or region
European Travel designed a personalized travel management solution to address the operational necessity of food and beverage industry:
- Centralized Travel Desk: The travel booking process goes through a dedicated travel consultant who is knowledgeable of the client vendor, and production locations
- Pre-Negotiated Routes: Based on frequent destinations (e.g., factory to warehouse, HQ to supplier sites), there were fixed travel routes (e.g., most-likely paths
- Supplier Consolidation: Prioritised the best airline and hotel vendors and negotiated on volume discounts
- Monthly Spend Reports: Added detailed monthly spend and reporting broken out by project, region, and department
- The cost of travel minimized by 14% because of advanced reservations and consolidation of suppliers’ contracts.
- More streamlined travel processes with standard workflows embedded by European Travel.
- Better control over spending, so finance teams can better budget and highlight cost leaks.
Driving the Future of Automobile Travel Solutions
Automobile Sectors
Our client is one of the world’s largest multinational automobile manufacturers with significant presence in Asia, Europe, and North America and has more than 30,000 employees in different parts of the world. The company also conducts frequent teams of supplier auditing, factory inspection, training abroad, and car expos across the world. As the company gradually expands with more international partnerships, the client required an up-to-date travel management policy revamp and unification.
- Disorganized Group Travel: Lack of centralized coordination for team travel led to booking delays, missed opportunities for group rates, and scheduling conflicts.
- Vendor Fragmentation: There were numerous regional travel agencies, resulting in inaccurate policy enforcement and reporting.
- Bleisure Travel Confusion: Employees would mix business and leisure travel, leading to compliance and liability issues.
- Group Travel Booking System: Designed a single point solution that facilitates trip planning and organisation of multi-employee travel, with group approvals and coordination.
- Vendor Consolidation: Streamlined travel vendors into a single global platform to standardize policies and improve negotiation power.
- Bleisure Travel Policy Integration: Integrating specific policy rules into the booking platform to manage personal travel extensions in a transparent way.
- Achieved 28% savings in the cost of travel of the team through optimal use of group booking and advance planning.
- Enhanced compliance with policies by 35% across regions via automated policy controls.
- 100% Bleisure Visibility, ensuring all mixed-purpose trips were logged and properly cost-separated.
